How to write a Practice Manager job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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What does a Practice Manager do?

Practice Managers oversee the business side of a medical practice. They usually work for physicians, dentist, veterinarians or chiropractors. Practice Managers are responsible for hiring and training administrative staff, keeping records, and ensuring the practice is compliant with industry regulations. They also ensure the practice operates within a set budget.

Practice Manager job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Practice Manager job titles

  • Practice Manager
  • Senior Practice Manager
  • Practice Manager (OB/GYN & Midwifery)
  • Practice Manager (Part-Time)
  • Practice Administrator

Practice Manager job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Practice Manager job summary

Our healthcare organization is currently searching for a professional, compassionate and knowledgeable individual to fill the position of Practice Manager. The Practice Manager will be responsible for the overall operations, development and success of our medical practice. In this important role, the successful applicant will act as an information resource and ambassador to patients, the general public, Physicians and staff. If you have experience in a management role at a medium-sized medical practice, we encourage you to apply for this position.

Practice Manager responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Practice Manager responsibilities

  • Ensure office is opened and closed daily, as per established schedules
  • Interview, hire and train new staff in accordance with HR guidelines
  • Manage daily staffing to ensure optimal operation of the practice
  • Regularly review productivity and make staffing adjustments as needed
  • Monitor and approve time cards and track licensure requirements for staff
  • Conduct regular staff meetings and annual performance evaluations for the administrative team
  • Review accounts receivable reports monthly

Practice Manager qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Practice Manager skills

  • Bachelor's Degree in Healthcare Management or Business Administration required
  • 3+ years' experience in medical office management
  • Working knowledge of medical terminology
  • Medical office billing experience an asset
  • Proficiency with EMR systems and software applications, including Microsoft Office Suite
  • Excellent written and oral communication skills

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Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.


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