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Program Assistant Job Description: Top Duties and Qualifications

Edited by Indeed Employer Content Team
Last updated July 16, 2025
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Indeed’s Employer Resource Library helps businesses grow and manage their workforce. With over 15,000 articles in 6 languages, we offer tactical advice, how-tos and best practices to help businesses hire and retain great employees.

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A 392912463administrative assistant4.97assistant1.85program assistant1.01non profit0.92receptionist0.773293203403197.2518.9536.80HOURLY1086390792025-09-012025-09-302025-08-012025-08-312025-10-05Program Assistant, or Program Support Assistant, is responsible for providing administrative support to team members throughout the planning and implementation of educational, charitable or professional programs. Their duties include communicating between program participants and managerial staff, creating and updating program schedules and assisting in the planning and managing program events.

Program Assistant Duties and Responsibilities

The duties and responsibilities of a 392912463administrative assistant4.97assistant1.85program assistant1.01non profit0.92receptionist0.773293203403197.2518.9536.80HOURLY1086390792025-09-012025-09-302025-08-012025-08-312025-10-05Program Assistant may vary depending on your company, but by listing what you will require you can be sure to attract the candidates that will best suit your needs. Some common duties and responsibilities for a Program Assistant include:

  • Preparing documentation for grants
  • Managing online resources
  • Managing the Program Manager’s calendar
  • Processing payments for vendors and suppliers
  • Attending staff meetings and taking minutes
  • Responding to emails and answering calls
  • Maintaining office calendars and sending out reminders of impending appointments
  • Typing letters and reports as may be required from time to time
  • Compiling and sending bulk mailings
  • Proofreading and making copies of documents
  • Assisting in the planning and overseeing significant events
  • Assisting in managing the budget for special and routine events
  • Making reservations for various off-site business meetings
  • Acting as a liaison between different departments
  • Relaying internal emails to staff
  • Reserving equipment and conference rooms for presentations and in-office meetings

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Program Assistant Job Description Examples

Example 1

Aim Higher Adult Disability Services is seeking a Program Assistant to provide support and advocacy for adult persons with developmental disabilities.

We are a fun, energetic, and compassionate group of caring professionals who are passionate and committed to providing skill development to young people with developmental disabilities to help them transition into the world of adulthood. The Program Assistant serves to provide unconditional and exceptional assistance to all participants requiring help with daily living needs, activity inclusion and appropriate social inclusion.

We offer 32-hour week work schedule from Monday through Friday! Our benefits for full-time employees include health, vision and dental along with competitive pay starting at $17.00.

Summary of Job Duties:

  • Be knowledgeable of and able to appropriately respond to the specific needs and unique qualities of each participant enrolled in the AIM Higher Program

  • Assisting the Program Manager(s) and co-workers to ensure ADA targets are met or exceeded on a daily/monthly basis

  • Acknowledging and engaging with every participant on a daily basis throughout the programming day

  • Ensuring every participant is given the assistance needed to be at the very least physically integrated into every activity

  • Approaching all situations with a positive attitude and sustaining the positive attitude throughout the day

  • Assisting the Program Manager(s) and co-workers to ensure Title 17 and Title 22 compliance standards are met at all times by ensuring compliance checks and ensuring all areas related to participant safety and staff safety are attended to immediately

  • Provides hands on assistance to participants requiring help with basic daily living needs including eating, drinking, toileting, mobility, and hygiene, etc.

  • Develop and implement curriculum-based activities for the participants to participate in as assigned or required

    Job Requirements:

  • Applicants must be HS Graduate or possess a GED or equivalent.

  • Proof of clearance through the Department of Justice and the FBI via Live Scan

  • Proof of passing a pre-placement physical and back assessment

  • Proof of negative TB test within the past twelve (12) months



    Please apply on our website: [website] or send inquires to [website]

    Job Type: Full-time

    Pay: From $17.00 per hour

    Benefits:
  • Dental insurance
  • Health insurance
  • Vision insurance
    Schedule:
  • Day shift
  • Monday to Friday
  • No weekends



    Experience:
  • Customer service: 1 year (Required)

    Shift availability:
  • Day Shift Location: In person

    • Example 2

    Introduction

    Girls For A Change is seeking a confident, creative, and energetic self-starter who is passionate about girl empowerment, demonstrates the ability to successfully deliver leadership development, and culturally responsive programming, and enjoys connecting with the community, families, and young people.

    Job Description

    The ideal candidate will be passionate about engaging youth and have the ability to build relationships and mutual trust with participants. Candidates will be tasked with creating and following lesson plans, and know how to make learning easy and meaningful. The Program Assistant must be passionate about education and possess strong reading, math, and writing skills.

    Qualifications

  • Must love working with children; must have a positive attitude and a professional demeanor
  • Experience: relevant, (1-2 years preferred).
  • Education: currently in Higher Ed (Preferred higher ed or grads or relevant work)
  • Proficient in basic math and English Reading/Language Arts
  • Preference is given to candidates who are comfortable up to high school math and language arts.
  • Strong attention to detail, ability to work in a fast-paced environment; be adaptable, eager to learn.
  • Ability to multi-task and apply training to various scenarios (employees will be trained on our specific grading and instruction techniques upon hire - Full Training will be provided).
  • Ability to work with up to 4-6 students at the same time.
  • Maintain regular and consistent attendance and punctuality must be reliable.

    Job Duties

  • Support hiring and training tutors for High School youth.
  • Lead and conduct tutoring sessions to review classroom or curricula topics and assignments.
  • Assisting youth with various academic tasks, such as homework, projects, test preparation, papers, and research.
  • Helping students understand key concepts, particularly those covered in their classroom lessons.
  • Teaching study strategies and note-taking skills to improve academic performance.
  • Developing and providing teaching materials like study guides to enhance classroom lessons.
  • Maintaining a spreadsheet to update attendance and class notes after every tutoring session.
  • Preparing and sending a weekly report with a summary of student progress and accomplishments.
  • Offering positive and constructive feedback to youth to aid in their learning journey.
  • Providing progress updates to students' parents, keeping them informed about their child's academic development.
  • Conducting regular meetings with the Program Director to assess and discuss the academic progress of participants, and provide a comprehensive weekly report on their performance.

    Characteristics

  • Approachable: They are able to build rapport and make students feel comfortable in an online classroom environment. Students feel comfortable approaching our tutors with questions and make them feel relaxed throughout class.
  • Patient: They take the time and effort to make sure students understand the complex subjects and materials at whichever speed is required by the student.
  • Adaptive: They are able to tailor the lesson and environment to each individual student, their needs and learning capabilities.
  • Considerate: They have the emotional intelligence to understand when a student is feeling discouraged and can then build up their confidence from there.
  • Enthusiastic: They are passionate about education and have a contagious energy that makes for a fun environment for the students.

    Job Types: Contract, Part-time

    Pay: $800.00 per month

    Schedule:
  • After school
  • Monday to Friday



    Ability to commute/relocate:
  • North Chesterfield, VA 23235: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Childcare: 1 year (Preferred)

    License/Certification:
  • First Aid Certification (Preferred)
  • CPR Certification Location: In person

    • Example 3

    The LGBTQ Center OC is hiring a Youth Program Assistantto assist in the expansion of our Youth Program and youth leadership development. We are looking for a dynamic individual with an extensive understanding of and experience with the Lgbtqia+ community. Must be an excellent communicator, both verbal and written, be outgoing in a group setting and comfortable with public speaking opportunities. Must be comfortable working with school administrators, faculty and students.

    Youth Program Assistant Responsibilities:*

    YOUTH Program Development and Engagement

  • Support the development and execution of youth/young adult programming and curriculum content in alignment with LGBTQ Center OC mission and program goals
  • Participate and provide support in youth events, field trips, outreach events, and community events, and follow appropriate protocol for outside trips and community events
  • Participate and provide support in youth events, field trips, outreach events, and community events, and follow appropriate protocol for outside trips and community events
  • Provide support and co-facilitate online groups through the LGBTQ Center OC s Q Chat Space Initiative
  • Support in organizing, developing, and hosting community events as a representative of the LGTBQ Center OC, such as LGBTQ Youth Convening, Queer Joy, and others
  • Support youth groups in South Orange County in collaboration with a partner organization
  • Any other programmatic tasks related to the overall program, program objectives, and organization

    LGBTQ YOUTH Leadership Development and Community Advocacy

  • Co-facilitate the LGBTQ Center OC s youth leadership group, VIVID, and organize in-group activities and support advocacy campaigns
  • Provide ongoing support to the Elevate Program and provide technical assistance to schools with adopting and implementing policies related to restorative justice and alternatives to suspension
  • Work alongside youth leaders to plan and organize their annual youth conference, LGBTQ Youth Convening
  • Provide additional training and liaison services to schools to support LGBTQ youth
  • Build organizing capacity by implementing at least one local systems change campaign and co-facilitate Color Me Equal Leadership Series, a summer term leadership series
  • Support Color Me Equal Leadership Boot Camp to allow for more youth participation and engagement and the opportunity for youth to develop their organizing skills and toolkits

    YOUTH Engagement and Outreach, Community and School/Community Relationship Development:

  • Conduct outreach and support to Gender and Sexualities Alliance (GSA) student clubs and schools
  • Provide ongoing support and trainings to youth, students, staff, and parents, and community members on LGBTQ cutural competency, and related lessons and curricula
  • Collect school outreach data, group participation data, and contact information data
  • Participate in and table outreach at school sites, mental health events, and other community-sponsored events to share information about the LGBTQ Center OC and educational information
  • Build relationships and contacts with parent groups and family organizations.

    Job Qualifications:

  • Proficiency (read/speak/write) in Spanish
  • Excellent written and verbal communication skills
  • Strong interpersonal and communication skills including the capacity to effectively communicate and create rapport with people from diverse backgrounds.
  • Proficient in Microsoft Office (including Word, Excel, Access, Outlook, PowerPoint), Google Drive, and social media
  • Ability to relate to young people AND keep a professional distance a must
  • Time management skills with the ability to organize work, set priorities, meet critical deadlines, follow-up on assignments and work effectively on several projects concurrently with a minimum of supervision.
  • Ability to work weekends and evenings
  • Experience working with communities of color, community-based organizations, socioeconomically disadvantaged populations, and/or LGBTQ populations
  • Access to a reliable internet connection and have access to a reliable form of transportation
  • Bachelor s Degree

    Job Type: Full-time

    Pay: From $21.00 per hour

    Benefits:
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Retirement plan
    Schedule:
  • 8 hour shift
  • Day shift
  • Evening shift
  • Monday to Friday
  • Weekends as needed



    Application Question(s):
  • Do you have reliable internet and phone service at home for working remotely?

    Education:
  • Bachelor's (Preferred)

    Language:
  • Spanish (Required)

    License/Certification:
  • Driver's License Location: In person

    • Example 4

    Lifehouse is growing and we are currently seeking a Supported Living ProgramAssistant Managerto join our team! Among other tasks, the Assistant Manager will primarily be responsible for supervising department staff to ensure client needs are being met. The Assistant Manager will oversee caseloads split between Marin & Sonoma Counties.

    What you will be doing:

    Supervise department staff to ensure client needs are being met

  • Competently and consistently organize and supervise the direct provision of services to individuals served by Lifehouse in accordance with Lifehouse policies and procedures.
  • Schedule staff days and hours to optimize program goals
  • Hire qualified staff for all positions
  • Regular communication with SLP staff
  • Provide staff training and notify supervisors of issues and concerns
  • Procure substitute staff when needed
  • Responsible for covering shift if there is no coverage.
  • Respond to staff inquires/concerns in a timely manner
  • Assist clients with appointments when staff is unavailable
  • Facilitate a monthly staff meeting at main office
  • Approve timesheets, purchase orders and mileage sheets

    Coordinate client information with staff, social workers and families to ensure information is updated and accurate

  • Liaison with families and outside services
  • Revise Client Information Sheet as needed & distribute accordingly
  • Maintain client Medical-Dental Record
  • Attend client s Annual Review
  • Meet with Manager weekly to review client needs/concerns

    Quality Control

  • Ensure client needs are met
  • Medical, financial, shopping, transport, meal planning, client's daily logs, etc.
  • Weekly site visits
  • Facilitate and document required emergency drills and procedures

    Phone Responsibility

  • Maintain cell phone coverage and handle emergencies

    Attend Meetings

  • Management Team meeting (1st Tuesday of the month 12:30pm-2:00pm)
  • Weekly meetings with supervisor
  • SLP Staff meeting
  • NBRC / GGRC Roundtable meeting or equivalent

    Client Billing

  • Complete billing the end of each month to confirm client attendance or absence.

    Why you should apply:

  • You will make a difference.
  • You will be part of a great team working towards integration and changing the perception of people with developmental disabilities in the community.
  • You will be part of one of the first agencies in Northern CA implementing a Person Centered Thinking approach to the services we provide.
  • You will join a successful nonprofit committed to respect and trust.
  • Competitive pay.
  • Outstanding benefits, including medical, employer-funded HRA, dental, vision, life insurance, LTD, EAP, FSA, retirement plan with employer match, pet insurance, vacation, sick, and holiday pay.

    What you will bring:

  • In compliance with CDPH order from 9/28/2021, Lifehouse requires proof of full vaccination against COVID-19 as a condition of employment. Accommodations based on medical and religious exemptions will be considered.
  • At least one year of experience with developmentally disabled individuals, preferably in a residential setting.
  • Office Experience - general, scheduling, telephone skills, typing, documentation
  • Verbal and written communication
  • Dependability
  • Attention to detail and follow through
  • Administrative writing skills
  • Adequate skills with technology, e.g. computers and smart phones
  • CA driver's license, clean driving record, and a car in good working order
  • DOJ clearance
  • Must pass physical exam including ability to lift 50 pounds

    Job Type: Full-time

    Pay: $65,000.00 per year

    Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Health insurance
  • Life insurance
  • Paid time off
  • Parental leave
  • Referral program
  • Retirement plan
  • Vision insurance
    Schedule:
  • Weekend availability

    COVID-19 considerations:
    Lifehouse is taking precautions to prevent the spread of COVID-19. We are actively following all health guidelines, practicing social distancing, working in small teams, & hosting virtual training sessions.

    Ability to commute/relocate:
  • Petaluma, CA 94954: Reliably commute or planning to relocate before starting work (Required)

    Experience:
  • Supervising experience: 1 year (Required)
  • Direct Support: 1 year (Required)

    License/Certification:
  • Driver's License Location: One location

    • Example 5

    Salary:$ 1,819 - $2,223 semi-monthly *Salary may be commensurate of education and/or experience

    Job Location:This position is with the Missouri Department of Natural Resources, Division of Environmental Quality, Water Protection Program, Water Pollution Control Branch and will be located at the Lewis and Clark State Office Building, 1101 Riverside Drive, Jefferson City, Missouri 65101.

    Why you ll love this position:

    Are you looking for a challenging but rewarding position protecting Missouri's water resources while working with industrial, commercial and agricultural facilities? Are you wanting to find the best ways to implement rules for water protection? Are you a detail-oriented individual who can provide highly technical analyses, service, and guidance to a wide range of stakeholders? If so, this Environmental Program Assistant/Analyst position is for you.

    What you ll do:

  • Conduct detailed analyses of permit applications for industrial and stormwater facilities to ensure their compliance with Missouri Clean Water law and regulations.
  • Draft permits, issue public notices, review input, and issue Missouri State Operating Permits for above named industrial facilities.
  • Coordinate with permittees, the Missouri Geological Survey, Water Protection Program (WPP) engineering team members, legal counsel and others to ensure compliance with all Clean Water law and regulations.
  • Review all comments received on draft permits, and consider all comments when updating the draft permit, if needed, and respond to all comments.
  • Provide compliance assistance and rule interpretation for permittees, potential permittees, neighbors, stakeholders and other interested parties.
  • Assist industrial facilities, including agricultural industries, through the permit process. Assist interested community members and other parties through the public participation process, considering their input in permitting decisions.

    All you need for success:

    Minimum Qualifications

  • Bachelor s degree and 0-4 years of relevant experience. (Substitutions may be allowed.)

    Preferred Qualifications

  • Highly motivated;
  • Ability to work independently;
  • Proficient at prioritizing multiple tasks and deadlines;
  • Excellent customer service skills;
  • Ability to communicate effectively both verbally and in writing;
  • Detail-oriented;
  • Familiarity with ArcGIS software; and
  • Ability to learn.

    Lack of post-secondary education will not be used as the sole basis denying consideration to any applicant.

    More reasons to love this position:

    The State of Missouri offers an excellent benefits package that includes a defined pension plan, generous amounts of leave and holiday time, and eligibility for health insurance coverage. Your total compensation is more than the dollars you receive in your paycheck. To help demonstrate the value of working for the State of Missouri, we have created an interactive Total Compensation Calculator. This tool provides a comprehensive view of benefits and more that are offered to prospective employees. The Total Compensation Calculator and other applicant resources is located here.

    If you have questions about this position please contact:

    Teresa Bullock, [phone number], [website]

    or

    Aarick Roberto (DNR Recruiter), (573) 522-1503 or [website]

    The State of Missouri is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

    Job Type: Full-time

    Pay: $43,656.00 - $53,352.00 per year

    Benefits:
  • 401(k)
  • 401(k) matching
  • Dental insurance
  • Employee discount
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Health savings account
  • Life insurance
  • Paid time off
  • Parental leave
  • Professional development assistance
  • Referral program
  • Retirement plan
  • Tuition reimbursement
  • Vision insurance
    Schedule:
  • 8 hour shift
  • Day shift



    Ability to commute/relocate:
  • Jefferson City, MO 65101: Reliably commute or planning to relocate before starting work (Required)

    License/Certification:
  • Driver's License (Preferred)

    Willingness to travel:
  • 25% Location: In person

    • Example 6

    Tutoring Plus of Cambridge is a local nonprofit that provides free tutoring, mentoring and enrichment programs to students in grades 4-12. Our programs advance educational equity by supporting youth in their academic, personal and social growth. Our vision is a world where every young person is empowered with the knowledge and confidence to create their future.

    We are hiring part-time Program Assistants to support our elementary, middle and high school tutoring and mentoring programs. Programs will run in-person at various sites around Cambridge.

    Program Assistants work closely with the site lead teachers and all program staff to provide high quality programming and a safe, structured learning environment.
    Responsibilities

  • Develop positive relationships with young people in our programs and conduct individual student support for behavioral or academic challenges
  • Provide individualized support for volunteers, including finding resources or sharing best practices for working with specific students
  • Support the implementation of our social emotional learning (SEL) and critical consciousness curriculum
  • Attend and participate in required trainings and meetings to assist with program implementation
  • Other tasks to support program operations as assigned

    Qualifications

  • Experience working with school-aged youth in small or large group settings
  • Strong interpersonal and communication skills
  • Ability to work well as part of a team
  • Willingness to adapt to changing situations
  • Commitment to policies, goals and mission of Tutoring Plus
  • Desire to ask questions, learn and support young people

    Hours and Salary

  • Mondays, Tuesdays, Wednesdays and/or Thursdays from 4:30-7:30pm
  • Located at The Cambridge Street Upper School, 850 Cambridge Street, Cambridge, MA 02141
  • Hourly position of 5-15 hours/week during the school year; Hourly rate based on experience and qualifications ($20/hour)
  • Access to training and networking opportunities, including First Aid/CPR certification

    Job Type: Part-time

    Pay: $20.00 per hour

    Benefits:
  • Professional development assistance

    COVID-19 considerations:
    All students and staff are required to wear masks within Tutoring Plus program and office spaces; additional COVID-19 protocols in place.



    Experience:
  • youth work: 1 year Location: In person

    • Example 7

    The Boys & Girls Clubs of Lanier is hiring for our afterschool program staff position. Hours are Monday to Friday 2:00 pm to 6:30 p.m. in Gainesville, Georgia.

    This position includes:
    Supervising, supporting, and mentoring our youth (Grades K-12)
    Assisting with classwork/ homework
    Planning and facilitating fun/extracurricular group activities based on the needs/interests of the group
    Maintaining program area

    Qualifications/ Skills desired:
    High school diploma or GED
    Experience working with Youth
    Desire to make an Impact in the lives of youth!

    Benefits/Perks:
    LOVE where you work
    Hands-on experience working with YOUTH
    All weekends off
    Weekly Paychecks
    Great part-time hours!

    Job Type: Part-time

    Pay: $11.00 - $14.00 per hour

    Job Type: Part-time

    Pay: $11.00 - $14.00 per hour

    Schedule:
  • 4 hour shift
  • After school
  • Day shift
  • Monday to Friday

    Experience:
  • Childcare: 1 year (Preferred)

    License/Certification:
  • First Aid Certification (Preferred)
  • CPR Certification Location: Multiple Locations

    • Example 8

    The Boys & Girls Clubs of Lanier is hiring for our afterschool program staff position. Hours are Monday to Friday 2:00 pm to 6:30 p.m. in Gainesville, Georgia.

    This position includes:
    Supervising, supporting, and mentoring our youth (Grades K-12)
    Assisting with classwork/ homework
    Planning and facilitating fun/extracurricular group activities based on the needs/interests of the group
    Maintaining program area

    Qualifications/ Skills desired:
    High school diploma or GED
    Experience working with Youth
    Desire to make an Impact in the lives of youth!

    Benefits/Perks:
    LOVE where you work
    Hands-on experience working with YOUTH
    All weekends off
    Weekly Paychecks
    Great part-time hours!

    Job Type: Part-time

    Pay: $11.00 - $14.00 per hour

    Job Type: Part-time

    Pay: $11.00 - $14.00 per hour

    Schedule:
  • 4 hour shift
  • After school
  • Day shift
  • Monday to Friday

    Experience:
  • Childcare: 1 year (Preferred)

    License/Certification:
  • First Aid Certification (Preferred)
  • CPR Certification Location: Multiple Locations

    • Example 9

    Program Assistant Head Start

    Geminus Corporation partners with community-based health care providers, social service organizations and early childhood education programs to help increase access to high-quality social health care for children and families across Northwest Indiana. Geminus Corporation is a member of the Regional Care Group.

    Position Purpose: To support Eligibility, Recruitment, Selection, Enrollment and Attendance (ERSEA) and record-keeping compliance. The incumbent will coordinate parent events related to program goals and governance. Adhere to HEAD START performance standards, Geminus policies and procedures and STATE Mandates regarding the reporting of child abuse and neglect.

    Scope of Authority/Responsibility

    The Program Assistant reports to the Site Manager and is responsible for overseeing all documentation and recordkeeping for compliance, including but not limited to;

    1) ERSEA- recruitment/waitlist, intake, registration, attendance campaign

    2) Parent involvement- meetings, events, and communications

    3) Promis database- initial entry, maintenance, weekly updates (health, nutrition, family service, in kind, attendance)

    4) Child and Family Files-ERSEA/Family Services; Health/Nutrition

    5) Monitoring/Record-Keeping Binders

    6) USDA

    This position is responsible for coordinating transportation services, onsite socializations, parent meetings and events. The incumbent will assist the Site Manager with program administrative duties and facility support. In addition this position is required to have access to reliable transportation in order to work offsite a minimum of 20% of the time, activities include; recruitment, intakes, community events; field trips and transition activities

    Locations we are looking to fill for Program Assistant position:

    St. Mark - Gary, IN

    Ridgewood - Hobart, IN

    East Chicago ELA - East Chicago IN

    Early Head Start Home Based - Hobart, IN

    Minimum Hiring Requirements:

    Academic: Associate degree in office administration, technology or a related field preferred.

    Experience: 2 years of related experience in administrative duties, data entry, and client/customer service preferred.

    Pay Range: $15.55 - $19.44 Hourly

    Geminus Head Start offers a competitive salary, and an outstanding comprehensive benefits package.

    Job Type: Full-time

    Pay: $15.55 - $19.44 per hour

    Benefits:
  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible spending account
  • Health insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance
    Schedule:
  • 8 hour shift

    COVID-19 considerations:
    All employees are required to be fully vaccinated prior to their first day of employment.

    Ability to commute/relocate:
  • Merrillville, IN 46410: Reliably commute or planning to relocate before starting work (Required)

    Application Question(s):
  • Are you fully Covid Vaccinated? If not are you willing to get vaccinated if offered the position?
  • What location in the job description listed do you prefer?

    Education:
  • Associate (Preferred)

    Experience:
  • Administrative/Data Entry: 1 year (Preferred)

    License/Certification:
  • Driver's License Location: One location

    • Example 10

    Organization Overview

    Adopt A Family is a nonprofit 501(c)(3) dedicated to strengthening families with children to achieve stability and self-sufficiency. We provide support services to homeless families and those families who are at risk of becoming homeless. For more information about our agency visit our website: [website]

    The Project Grow Program Assistant (GPA) will provide a safe and nurturing classroom environment for children in grades K-5. This is a classroom teaching position.

    Essential Functions
  • Complete and maintain daily lesson plans to include the requirements of the Quality Improvement System (QIS) standards, twice weekly STEAM lessons, skill building, self-esteem building, cultural/art projects, free learning and homework assistance
  • Work collaboratively with Project Grow team to plan the use of volunteers and AmeriCorps Members
  • Plan daily activities and lessons for children during summer program
  • Transport children to and from the facility

  • Keep classroom neat, orderly, well stocked and in compliance with Department of Health requirements
  • Implement a social emotional learning curriculum which follows Quality Improvement System (QIS) standards and includes twice weekly STEAM lessons, skill building, self-esteem building, cultural/art projects, free learning, homework assistance and other activities needed and/or requested by the Director of Youth Educational Programs
  • Assist children with planned tasks and provide guidance as needed
  • Provide constant supervision of children in classroom, on playground, and on fieldtrips to ensure children's safety
  • Participate in and attend community functions relating to our children and programs; and facilitate the children's preparation for, and participation in special event performances when requested

  • Provide referrals to Director of Youth Educational Programs or Academic Advisor/Assistant Director of children who require additional academic support and/or who are experiencing emotional and/or behavioral problems
  • Provide copy of weekly lesson plans to Director of Youth Educational Programs
  • Confer with supervisor regarding parents and case managers as the need arises

    Training and Education:
  • Complete and maintain the required 40 hour Florida Department of Children and Families courses and attend 20 hours yearly of QIS trainings or as recommended by Quality Advisor
  • Complete any other trainings suggested by supervisor for personal job related development

    Knowledge/Skills/Abilities
  • A High School Diploma or equivalent is required: Bachelor's degree preferred
  • Fluent in English required
  • Bilingual - Written/Spoken Fluency in Spanish and English is a plus
  • Two (2) years' experience working with children
  • Child Development Associate (CDA) or School Age Certification is desired
  • Ability to obtain a Class C Commercial Driver's License (CDL) with a passenger (P) endorsement within 6 months of hire
  • Ability to provide a nurturing learning environment
  • Flexibility, patience, and excellent interpersonal skills are required
  • Experience working with children with learning disabilities, ADHD/ADD, autism or autism spectrum disorder a plus

    Working conditions
  • Work is performed in standard classroom environment
  • Work may be performed outdoors or other locations on fieldtrips during summer program

    Physical requirements
  • Able to bend and lift over your head
  • Able to lift a minimum of 25 pounds
  • Ability to hear
  • Ability to speak clearly

    Job Type: Full-time

    Pay: $18.00 - $19.23 per hour

    Benefits:
  • 401(k)
  • Dental insurance
  • Employee assistance program
  • Flexible schedule
  • Flexible spending account
  • Health insurance
  • Paid time off
  • Tuition reimbursement
  • Vision insurance
    Schedule:
  • 8 hour shift
  • Monday to Friday

    Education:
  • High school or equivalent (Preferred)

    Experience:
  • school age child teaching/care: 2 years (Preferred)

    License/Certification:
  • FL Driver's License Location: One location
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    What Does a Program Assistant Do?

    Program Assistants typically work for non-profit organizations, corporations, healthcare organizations and educational institutions to ensure programs run smoothly for both staff and participants. They work closely with other employees to develop program schedules, oversee budgeting expenses, connect with event venues and write instructional documents. Their job is to answer phone calls, make copies and update participant files as needed. They may also be responsible for having one-on-one meetings with participants to answer questions and learn more about how they can improve future programs.

    Program Assistant Skills and Qualifications

    A Program Assistant will need to have certain skills and qualifications to succeed. Some possible skills and qualifications you could list include:

    • Excellent time management skills
    • Strong inclination for customer service
    • Excellent interpersonal skills
    • Ability to multitask
    • Ability to pay attention to detail
    • Excellent time management skills
    • Creative thinking
    • Proper compositional practices
    • Excellent phone etiquette
    • Familiarity with office equipment, intercom systems and fax machines
    • Strong organizational skills
    • Polite, clear and compelling communication skills

    Program Assistant Salary Expectations

    A Program Assistant earns an average of $13.88 per hour. This salary estimate is based on 3,972 salaries that Program Assistant employees and other users of Indeed submitted anonymously over the past three years. However, salaries vary by region. It may also vary depending on the new hire’s experience, responsibilities and education qualifications. You may also find it appropriate to have a different payment term such as monthly salary instead of hourly payment.

    Program Assistant Salary Expectations

    2025-09-017.2518.9536.80HOURLY
    • Common salary: 18.95 HOURLY
    • Typical salaries range from 7.25 - 36.80 HOURLY
    • Find more information on Indeed Salaries

    *Indeed data – 2025-09-01

    392912463administrative assistant4.97assistant1.85program assistant1.01non profit0.92receptionist0.773293203403197.2518.9536.80HOURLY1086390792025-09-012025-09-302025-08-012025-08-312025-10-05Program Assistant Education and Training Requirements

    A Program Assistant should complete certain education steps before being considered for the position. Among other relevant qualifications, they must have a minimum of GED or high school diploma. Preferably, the candidate should also have an associate’s degree in a business-related field. The new hire typically needs to undertake a company-sponsored orientation before starting to work.

    Program Assistant Experience Requirements

    Experience matters when considering any candidate for hiring. A candidate for Program Assistant position needs, at a minimum, one year of clerical experience, experience in word processing and office programs and high efficiency when multitasking.

    Job Description Samples for Similar Positions

    If this job description sample isn’t exactly what you’re looking for, consider these similar job descriptions:

    Job Description Best Practices
    Optimize your new and existing job descriptions to reach more candidates
    Get the Guide

    Three individuals are sitting at a table with a laptop, a disposable coffee cup, notebooks, and a phone visible. Two are facing each other, while the third’s back is to the camera. The setting appears to be a bright room with large windows.

    Hire your next Program Assistant today.

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    Frequently asked questions about Program Assistants

    Job Description Examples

    Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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