How to write a Program Coordinator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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What does a Program Coordinator do?

The term “program” is used to describe a type of ongoing project that a company or organization may be developing. Program Coordinators supervise the execution of the program and ensure team members have everything they need to complete their tasks. They implement program policies and maintain the budget by tracking and recording all transactions. They also manage communications and schedule and organize events or meetings related to the program.

Program Coordinator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Program Coordinator job titles

  • Program Coordinator
  • Senior Program Coordinator
  • Clinical Program Coordinator
  • Program Coordinator (Part-Time)
  • Project Coordinator

Program Coordinator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Program Coordinator job summary

Our assisted living facility is looking for a Program Coordinator to help develop and administer a variety of essential programs. The Program Coordinator will be responsible for monitoring the check-in process for residents, creating day-to-day activity schedules and working closely with the rest of our staff to develop special programs for our residents. The successful candidate will also be charged with arranging staff training sessions and developing the work schedules for staff supervisors.

Program Coordinator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Program Coordinator responsibilities

  • Develop comprehensive reports on ongoing programs and submit summary reports to management each month
  • Create crisis management plans that will be executed in the event of a problem with the interior or exterior of the facility
  • Coordinate daily schedules and special programs for facility residents in collaboration with other team members
  • Devise an annual certification and licensing renewal preparation course for employees
  • Reach out to local shopping centers and other businesses to find places residents can go for offsite trips

Program Coordinator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Program Coordinator skills

  • High school diploma/GED required (Associate degree preferred)
  • 2+ years’ experience in a supervisory position
  • Excellent problem solving skills
  • Ability to utilize scheduling and spreadsheet software
  • Strong customer service skills are required

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Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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