Project Coordinator Job Description: Top Duties and Qualifications

Last updated: July 28, 2022

 

A Project Coordinator, or Special Projects Coordinator, supports the Project Manager in gathering equipment, resources and information to implement upcoming projects. Their main duties include maintaining budgets and work schedules, organizing and participating in shareholder meetings and ensuring all deadlines for certain projects are met.

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Project Coordinator Duties and Responsibilities

A professional Project Coordinator should be able to fulfill various duties and responsibilities. They should be able to work closely with project managers to create comprehensive action plans concerning resources, budgets and timeframes for projects. Project managers perform various coordinating duties such as scheduling and risk management. The following are additional duties and responsibilities that a project coordinator should be able to do:

  • Participate in project design meetings and propose improvements if necessary
  • Evaluate potential problems and technical hitches and develop solutions
  • Plan and manage team goals, project schedules and new information
  • Supervise current projects and coordinate all team members to keep workflow on track
  • Manage project-related paperwork by ensuring all necessary materials are current, properly filed and stored
  • Direct project correspondences by preparing and reviewing project proposals, memos, meeting minutes and emails
  • Communicate with clients to identify and define project requirements, scope and objectives
  • Adhere to budget by monitoring expenses and implementing cost-saving measures

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What Does a Project Coordinator Do?

Project Coordinators are employed by companies to oversee certain stages of projects. They’re typically in charge of the various tasks involved in the implementation of a project, like budgeting, scheduling, organizing, record-keeping and handling information flow from the Project Manager to the employees. Project Coordinators will monitor the overall progress of employees and will update the Project Manager regularly on each department’s progress. 

Project Coordinators will also regularly schedule and attend meetings between stakeholders, clients, employees and the Project Manager. They’ll prepare the presentation items for the meetings and will share their meeting notes with the Project Manager. When any important decisions or action items are made during the meeting, the Project Coordinator will make sure to follow up on these with the necessary parties who are assigned these responsibilities.

Individual showing a plan to other team members. A screen or white-board with gears turning, arrows, and graphs adorn the background. Text reads: "Sample project coordinator duties:Plan and manage team goals,Coordinate team members to keep project on track,Participate in project design meetings,Provide updates on projects to clients"

Project Coordinator Skills and Qualifications 

A successful Project Coordinator will have certain prerequisite skills and qualifications. This category of a job description is important because it determines the ability of a candidate to perform as a project coordinator. The following skills and qualifications help you get a high-quality Project Coordinator:

  • Good communication and interpersonal skills capable of maintaining strong relationships
  • Strong organizational and multi-tasking skills
  • Excellent analytical and problem solving abilities
  • Team-management and leadership skills
  • Documentation management and ability to use project management tools
  • Attention to details even under pressure
  • Time management skills with the ability to meet deadlines 

What Does a Project Coordinator Do?

Project Coordinators are employed by companies to oversee certain stages of projects. They’re typically in charge of the various tasks involved in the implementation of a project, like budgeting, scheduling, organizing, record-keeping and handling information flow from the Project Manager to the employees. Project Coordinators will monitor the overall progress of employees and will update the Project Manager regularly on each department’s progress. 

Project Coordinators will also regularly schedule and attend meetings between stakeholders, clients, employees and the Project Manager. They’ll prepare the presentation items for the meetings and will share their meeting notes with the Project Manager. When any important decisions or action items are made during the meeting, the Project Coordinator will make sure to follow up on these with the necessary parties who are assigned these responsibilities.

Project Coordinator Salary Expectations

The average salary for a Project Coordinator is $46,942 per year in the United States. Variations on the job salary depend on a company’s industry and its location in the country. When coming up with a fair compensation for your Project Coordinator, ensure you review industry requirements and similar positions in your geographical area.

Project Coordinator Education and Training Requirements

Education and training requirements for a Project Coordinator are crucial to your business’ success. They prove that the candidate has sufficient academic and training background to be able to perform at the job. Therefore, a Project Coordinator should have a bachelor’s degree in business or any related field. They should also be computer literate with knowledge of the current technology used in the position. A Project Coordinator should have enough training on project management and development procedures. Training on operation of project management tools is an added advantage to consider for this job description.

Project Coordinator Experience Requirements 

A Project Coordinator’s experience on the job is an essential requirement for a competitive candidate. Experience proves that project managers are capable of fulfilling their duties and responsibilities with high-level precision. In this regard, a Project Coordinator should have hands-on experience in bookkeeping, reporting and budgeting. They should also have previous working experience in the Project Coordinator field. Experience in project management, from conception to delivery, is also something to look out for in this category.

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Frequently asked questions about Project Coordinators

 

Who does a Project Coordinator report to?

Project Coordinators typically report to Project Managers to provide them updates on the progress of certain elements of a project. If the Project Coordinator faces any challenges with certain departments or with completing a certain section of a project, they’ll report this to the Project Manager, who will provide them with guidance support regarding how to overcome the issue. 

Project Coordinators are often assigned certain responsibilities for each project and will receive feedback from Project Managers on ways to improve their performance. 

 

Do Project Coordinators have different responsibilities in different industries?

There are various industries Project Coordinators may operate in. Most of them may work in a general business office setting, completing basic projects to help enhance the efficiencies, operations and productivity levels of the company. They may also work in an agency, collaborating with numerous clients and implementing projects according to their customers’ needs and organizational goals. 

Others can work in the information technology industry, where they must use their advanced technical knowledge to launch software projects for the company. There are also some Project Coordinators who work in construction, crafting projects to construct buildings or properties for residential or commercial companies.

 

What's the difference between a Project Coordinator and a Project Manager?

While they’re both instrumental in implementing large company projects, there are key differences when it comes to their responsibilities and levels of expertise. Project Coordinators typically work directly under Project Managers, completing administrative and lower-level tasks for a project to help Project Managers finish bigger picture items. Project Managers usually oversee all aspects of a project, from planning to completing it. 

Project Coordinators roles usually center more on executing various stages of project implementation plans. They often work with department heads and other employees to handle day-to-day responsibilities and challenges. Project Managers typically have more experience with project launches. Most of them have served as a Project Coordinator in the past before being promoted to a Project Manager.

 

What makes a good Project Coordinator?

A great Project Coordinator should have impressive time management skills to handle several responsibilities involved in implementing a project. They must also use these skills to ensure they complete each task by its respective deadline. Many of them help manage the finances of different projects, so strong budgeting skills are also essential for the ideal Project Coordinator candidate to have. 

Since Project Coordinators handle the daily operations of projects, they’re typically in charge of resolving common challenges as they appear, so they must have impressive problem solving and critical thinking abilities to quickly and logically resolve these issues.  

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