What does a Proofreader do?

Proofreaders often work for publishing companies, such as magazines, newspapers or online news sources. However, they might also work for other industries that rely heavily on writing, such as advertising and research companies. While some Proofreaders work full-time for individual companies, others work on a freelance basis for several organizations. They typically work with content creation team members, including Editors and writers.

Proofreaders receive various written pieces to review and correct. Proofreading is typically the last step after editing and revisions to content are complete. They polish the final copy to ensure it meets requirements and is error-free.

Proofreader skills and qualifications

Consider these skills and qualifications for your proofreading job description:

• Strong attention to detail

• Mastery of advanced grammar, spelling and punctuation rules

• Ability to work with a content creation team

• Strong written and verbal communication skills

• Comfort using proofreading software

• Understanding of different writing styles and requirements

• Strong time management skills and ability to meet tight deadlines

• Research and fact-checking skills

Proofreader experience requirements

Proofreading positions can range from entry-level to senior. If your industry is highly specialized or technical, such as proofreading legal or medical content, you might prefer Proofreaders with industry experience. When writing your Proofreader job description, determine whether your open position requires proofreading and industry experience.

Proofreader education and training requirements

Formal education or training isn’t required for Proofreader jobs. You might require a bachelor’s degree in English, communications, journalism or a similar field. This educational experience may give candidates a solid foundation in language and writing.

Job description samples for similar positions

If a proofreading job description isn’t an ideal match for your organization, consider these similar options:

• Editor

• Copy Editor

• Copywriter

• Content Strategist

Proofreader job description FAQs

What’s the difference between a Proofreader and an Editor?

A Proofreader typically focuses on correcting errors, such as typos and formatting inconsistencies, and producing a polished piece. An Editor ensures the overall quality meets established standards. Editors often make or request changes to the overall structure and language. Editors might also handle supervisory and administrative duties, such as creating content calendars, assigning pieces and mentoring new writers.

What skills make a good Proofreader?

A good Proofreader generally needs an understanding of language and a strong attention to detail. Ideal candidates work well under pressure and can meet quick turnaround times and tight deadlines. They’re comfortable researching, fact-checking and implementing guidelines for a project. Proofreaders also need to communicate well with other team members to explain any changes made. In some cases, they may leave feedback for writers.

What should you look for in a good Proofreader’s resume?

Compare each resume to the requirements in your Proofreader job description. Using applicant tracking software with resume parsing may help you look for a match efficiently. Consider specific Proofreader qualifications, such as industry-specific experience or knowledge of AP Style. In addition to resume reviews, you might ask applicants to submit portfolios of their work or complete a proofreading test.

How can you make your Proofreader job description stand out?

You can outline the type of content your new hire will review, the tools your company uses and the structure of your editing team. Consider including your company’s culture in the job description.