How to write a System Administrator job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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System Administrator job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of System Administrator job titles

    System Administrator
    Junior System Administrator
    System Administrator (with SQL proficiency)
    System Administrator (Part-Time)
    Network Administrator

System Administrator job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a System Administrator job summary

Our insurance company needs a capable, motivated System Administrator to take over all aspects of the configuration and maintenance of our computer systems. Do you love tackling problems head-on? Do you enjoy coming up with creative solutions to a business’s pain points? Are you constantly updating your knowledge of hardware and software trends and advancements? If you can answer “yes” to those questions, you’ll fit in well with our company. We run a fast-paced but casual office in a supportive atmosphere. As the only IT staff member on our team, you’ll wear lots of hats and gain plenty of valuable experience.

System Administrator responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of System Administrator responsibilities

    Provide technical support for both hardware and software issues our users encounter
    Manage the configuration and operation of client-based computer operating systems
    Monitor the system daily and respond immediately to security or usability concerns
    Create and verify backups of data
    Respond to and resolve help desk requests
    Upgrade systems and processes as required for enhanced functionality and security issue resolution
    Administrate infrastructure, including firewalls, databases, malware protection software and other processes
    Review application logs
    Install and test computer-related equipment

System Administrator qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of System Administrator skills

    2+ years’ experience in system administration
    Associate or higher degree in a related field
    Extensive experience with VMware
    Advanced knowledge of system vulnerabilities and security issues
    Basic understanding of insurance goals and practices
    Ability to respond to help desk requests after hours on a limited basis

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