Data Entry Clerk Job Description Sample

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What does a Data Entry Clerk do?

A Data Entry Clerk inputs or updates data from paper into a technology database. They may enter various financial transactions, customer information, tracking or inventory of various items and other information relating to a business. They may also be responsible for designing and creating new spreadsheets in order to better organize information.

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Data Entry Clerk Job duties and responsibilities

The specific job duties and responsibilities of a Data Entry Clerk will depend on the industry in which they work. Data Entry Clerks often have the following responsibilities:

  • Transfer data from hard copy to a digital database
  • Create spreadsheets to track important customer information and orders
  • Update various data including financial transactions, customer information, inventory, status of items or other information
  • Organize existing data in a spreadsheet
  • Verify outdated data and make any necessary changes to records

Data Entry Clerk skills and qualifications

Data Entry Clerks work in a wide range of industries. They may expected to possess certain skills and qualifications which include:

  • Strong organizational skills, attention to detail and accuracy
  • Excellent typing skills and proficiency in Microsoft Office programs
  • Good interpersonal, communication and customer service skills
  • Proficient literacy and numeracy skills

Data Entry Clerk salary expectations

The average expected salary for a Data Entry Clerk is $14.11 per hour. Data Entry Clerk salaries may range, depending on geographical location, experience and industry. An entry-level Data Entry Clerk in charge of a smaller database may earn less than an experienced Data Entry Clerk who oversees many databases and creates spreadsheets to manage data. Additionally, Data Entry Clerks who have specialized skills or are Certified Data Entry Specialists, can expect to earn more.


Data Entry Clerk education and training requirements

A minimum of a high school diploma or equivalent is generally required to obtain an entry-level Data Entry Clerk position. Most training for a Data Entry Clerk will be on-the-job, when Data Entry Clerks learn the requirements of the business. Some Data Entry Clerks initially work under more experienced clerks until they can work on their own.


Data Entry Clerk experience requirements

Previous experience requirements will depend on the organization and its needs. Some hiring managers may prefer to hire an entry-level Data Entry Clerk and then train. Other hiring managers prefer Data Entry Clerks who are experienced using Microsoft Excel or other database programs. Additionally, an organization may require specific experience or skills, such as the ability to create and organize new databases.


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