How to write a Personal Assistant job description

Your job description is the first touchpoint between your company and your new hire. With millions of people searching for jobs on Indeed each month, a great job description can help you attract the most qualified candidates to your open position. To get you started, here are some tips for creating an effective job description.

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What does a Personal Assistant do?

A Personal Assistant supports an individual in their daily professional or personal life so that they may focus on high-level tasks. The duties for this role vary depending on the employer but typically include tasks like screening phone calls, responding to emails, running errands, scheduling appointments, arranging travel, preparing documents and note taking. Sometimes assistants also help with personal tasks like meal prep and light cleaning.

Personal Assistant job title

A great job title typically includes a general term, level of experience and any special requirements. The general term will optimize your job title to show up in a general search for jobs of the same nature. The level of experience will help you attract the most qualified applicants by outlining the amount of responsibility and prior knowledge required. And if your position is specialized, consider including the specialization in the job title as well. But avoid using internal titles, abbreviations or acronyms to make sure people understand what your job posting is before clicking.

Examples of Personal Assistant job titles

  • Personal Assistant
  • Personal Executive Assistant
  • Personal Assistant (5+ Years’ Experience)
  • Personal Assistant (Part-Time)
  • Administrative Assistant

Personal Assistant job summary

A great job description starts with a compelling summary of the position and its role within your company. Your summary should provide an overview of your company and expectations for the position. Outline the types of activities and responsibilities required for the job so job seekers can determine if they are qualified, or if the job is a good fit.

Example of a Personal Assistant job summary

Our company is searching for a Personal Assistant who can assist the executive administrative staff and help improve productivity. The Personal Assistant will be responsible for running business errands, maintaining ongoing business files, working with the administrative team to set up the company conference room for important meetings and assisting with creating outgoing correspondence. The ideal candidate for this position is a self-starter who can work well in a fast-paced environment.

Personal Assistant responsibilities and duties

The responsibilities and duties section is the most important part of the job description. Here you should outline the functions this position will perform on a regular basis, how the job functions within the organization and who the job reports to.

Examples of Personal Assistant responsibilities

  • Maintain all hard copy and digital records for ongoing executive projects
  • Assist in creating and distributing meeting minutes for the monthly manager’s meetings and other executive meetings
  • Deliver and pick up business related correspondence in the immediate geographic area
  • Work with executive administrative team to create spreadsheets and presentation information for trade shows and meetings
  • Prepare the conference room for sales presentations and staff meetings

Personal Assistant qualifications and skills

Next, outline the required and preferred skills for your position. This may include education, previous job experience, certifications and technical skills. You may also include soft skills and personality traits that you envision for a successful hire. While it may be tempting to include a long list of skills and requirements, including too many could dissuade qualified candidates from applying. Keep your list of qualifications concise, but provide enough detail with relevant keywords and terms.

Examples of Personal Assistant skills

  • High school diploma/GED required (Associate degree preferred)
  • Valid driver’s license with clean driving record
  • Strong sense of responsibility and ability to complete tasks with minimal supervision
  • Proficient with Microsoft Office
  • Impeccable written and oral communication skills

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Job Description Examples

Need help writing a job description for a specific role? Use these job description examples to create your next great job posting. Or if you’re ready to hire, post your job on Indeed.

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